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From accepted manuscript to published article.

Upload the Word file your editor accepted. Check what the software read back. Approve it. You have a typeset galley, an online version, the XML your indexes want and the deposit that registers your DOI - produced by your own staff, the day the manuscript arrives, without sending anything out to a typesetter.

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  • No typesetter in the loop
  • Your journal’s own design
  • Published the same day
  • Your staff, your data

What it does

You upload one file

manuscript.docx

One Word file goes in. Nine finished files come out. Your editor uploads the .docx they accepted and checks what the software read: sections, authors, figures, tables and references, laid out to correct rather than to retype. Then every file a published article needs comes out, all written from the one article you approved.

  • The article 4 files: galley.pdf, galley.html, galley.docx, article.epub
  • Structured full text 1 file: article.xml
  • Registration and indexing 3 files: crossref.xml, doaj.xml, pubmed.xml
  • Everything, zipped 1 file: package.zip
What each of these files is

Every article leaves as

  • Galley PDF pdf galley.pdf
  • Online HTML html galley.html
  • Word copy docx galley.docx
  • EPUB epub article.epub
  • JATS XML xml article.xml
  • Crossref deposit XML xml crossref.xml
  • DOAJ article XML xml doaj.xml
  • PubMed citation XML xml pubmed.xml
  • Delivery package zip package.zip

Who

Who it is for

Typesetting and the files that make an article findable are the slowest, most expensive part of publishing a journal, and the part most often sent out. This is for the people who would rather keep it.

  • Society and association journals

    A few issues a year, an editor who is a working academic, and no production department. The work that used to go out to a typesetter is done in the afternoon it arrives.

    More on this

  • University presses and library publishing

    A dozen titles, each with its own look and its own licence, run by a small team. Every journal keeps its own design and imprint without a separate workflow for each.

    More on this

  • Editorial offices waiting on a vendor

    If your typesetting goes out and comes back a fortnight later with queries, this closes the loop: your own staff produce the galley and see it immediately.

  • Journals with a back catalogue

    Articles published before structured files were expected can go through the same four steps, and come out with the XML and the deposits that register their DOIs and get them indexed.

How

How you use it

Four things a person does. An editor who has published an issue before needs no training for any of them.

  1. Upload what the editor accepted

    The author’s Word file, exactly as it was accepted. Nothing needs to be cleaned up or re-styled first.

  2. Check what it read

    Sections, headings, authors, affiliations, figures, tables, equations and references come back laid out for you to correct. Reading is quick; retyping is what took the day.

  3. Approve it

    The article is checked against the publishing standard before anything is printed, and it tells you what is missing rather than letting it through.

  4. Publish and deposit

    Download the typeset galley, the online version, the XML and a matching Word copy - and send the author a private proof link while you are at it.

The difference

What changes when production stays in the building

Sent out to a typesetter

Produced here, by your own editors

  • The issue closes when the vendor is free, not when you are ready.

    An accepted paper becomes a typeset galley in the session you sit down to it.

  • Queries come back by email, a fortnight later, against a manuscript.

    The author reads the real typeset article and comments on it in place.

  • The structured XML is bought per article and arrives after publication, if it arrives.

    The XML, the deposits and the DOI come out with the galley, from the same approval.

  • Every correction is another round trip through somebody else’s queue.

    A correction is re-set immediately, by the person who spotted it.

Why

What people use it for

Not a feature list - the jobs an editorial office actually sits down to do.

  • Get an issue out

    Take a set of accepted manuscripts and produce the whole issue: every galley set in your journal’s own design, consistently, in an afternoon.

  • Proof with your authors

    Send a private, expiring link to the typeset article. The author reads the real thing and their comments come back to the editor in place, not as an email thread.

  • Be found and cited

    Produce the deposits that register your DOIs, and hand indexes and abstracting services the metadata and full text they need, in the form each one expects.

  • Rescue an archive

    Bring a back catalogue up to the standard the rest of your journal is held to, so old articles are as discoverable as new ones.

  • Hand over a file somebody can edit

    Every article also comes out as a Word document that matches the printed galley, for the cases where a person needs to make one last change by hand.

  • Run it for several publishers

    Each publisher sees only their own journals and their own articles. Two-factor sign-in can be required, and every action is recorded.

Quality

Why the result stands up

A galley is read by your authors, your readers and your indexes. These are the things that decide whether it holds.

  • Your journal, not a template

    Each journal keeps its own page design, typeface, licence line, logos and citation style. The galley looks like your journal because it is set as your journal.

  • References sorted out

    Paste a reference list in whatever shape the author sent it. It is read, matched against the scholarly record, and set in your journal’s citation style.

  • Equations, tables and figures survive

    Mathematics stays mathematics, a table stays a table with its spans intact, and a figure keeps its caption and its number - in print and online.

  • Nothing is invented

    The software reads and structures; a human editor decides. Nothing reaches a galley or a deposit that an editor has not approved.

Read next

Next step

Publish your next article without sending it out.

Tell us about your journal and send one accepted manuscript with it. We set the account up for you, with your journal's design and identifiers already in it, and you judge it on the galley that comes out rather than on anything claimed here.

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