What you get
One manuscript in. Every file a published article needs, out.
You upload the Word file your editor accepted. What comes back is not one document but the whole set an article needs to be read, archived, registered and found - produced together from the same approved source, so they agree with each other.
Every file below is produced from the article you approved. Nothing is re-keyed for one format and then separately for another, which is where the discrepancies between a journal's PDF and its deposit normally come from.
Input
What you upload
Three things, and only the first is required.
-
The accepted manuscript, as a Word file
A .docx up to 100MB, exactly as your editor accepted it. Nothing needs cleaning up, re-styling or converting first - the point is that the file your author sent is the file you upload.
-
Figures, as images
PNG, JPEG, GIF or WebP. Images already embedded in the Word file come through with it and keep their captions and numbering; you only upload separately when you have a better version than the one in the manuscript.
-
Supplementary files, as they are
Datasets, spreadsheets, code, extra images, audio and video, up to 50MB each. They travel with the article and are listed on it, in whatever format the author produced. Anything larger belongs in a repository, and the article can point at one instead.
Output
What comes out
Nine files, grouped by what you do with them. Which of them a publisher can download depends on the plan - the galley itself is in every plan, because the galley is the product.
4 files
The published article
What a reader, an author and your own archive see.
-
Galley PDF
galley.pdfThe typeset article, set in the journal’s own design.
Included in: Every plan
-
Online HTML
galley.htmlThe full text for the web, which reflows to whatever is reading it.
Included in: Every plan
-
Word copy
galley.docxAn editable document matching the printed galley, for a last change by hand.
Included in: Every plan
-
EPUB
article.epubThe article as a reflowable e-book, for readers and e-reading devices.
Included in: Standard and Unlimited
1 file
The structured full text
The article written down so that every part of it is labelled - which is what archives and full-text indexes take.
-
JATS XML
article.xmlArchive-ready structured full text, for indexes and PubMed Central. Its figures are separate files, so it comes two ways: on its own, and in a folder with them.
Included in: Every plan
3 files
Registration and indexing
The deposits that register your DOI and get the article into the services researchers actually search. Each is a different file, because each service asks for a different one.
-
Crossref deposit XML
crossref.xmlThe deposit that registers the DOI and its metadata, with the reference list.
Included in: Standard and Unlimited
-
DOAJ article XML
doaj.xmlArticle metadata for indexing in the Directory of Open Access Journals.
Included in: Standard and Unlimited
-
PubMed citation XML
pubmed.xmlThe citation-level deposit for PubMed, which is not the same file as the JATS full text.
Included in: Unlimited only
1 file
All of it, in one archive
For handing the whole article to someone else, or to your own systems.
-
Delivery package
package.zipEverything above that this publisher is allowed, in one archive with a manifest - the galleys, the deposits, every figure and every supplementary file.
Included in: Every plan
In between
What you can do with an article
Between uploading and downloading, these are the things an editor actually does.
-
Correct what was read
Headings, authors, affiliations, figures, tables, equations and references come back laid out for you to check. Select a whole section and change what every line in it is, rather than fixing lines one at a time.
-
Set it in your own design
Choose the page design for the journal and adjust it - columns, typeface, running heads, the licence line, the logo. Each journal keeps its own, and the galley is set as your journal rather than as a template.
-
Sort out the references
Paste a list in whatever shape the author sent. It is read, matched against the scholarly record so a DOI can be attached, and set in your journal’s citation style.
-
See the result before anyone else
The typeset PDF, the online version and the structured XML, from the working copy, as you edit. The XML preview tells you what would fail a deposit while there is still time to fix it.
-
Proof it with the author
Send a private, expiring link to the typeset article. The author reads the real galley and their comments come back to the editor in place.
-
Publish, deposit and hand over
Produce the files above, send the deposits, and keep a version history you can go back to. An API is there if your own systems need to collect them.
Worth knowing
Two things worth knowing
-
Three deposits, and you send them
Crossref, DOAJ and PubMed each ask for a different file, and the PubMed one is a citation record rather than the full text. They are produced separately because they are separately wrong if you send the wrong one - and they are produced for you to send: the files are written here and uploaded to each service by you, under your own account with it.
-
A format you cannot download is still shown
If your plan does not include a file, you see it listed and locked rather than hidden. Knowing a format exists and is not yours is more useful than wondering whether the software can produce it at all.
Read next
-
Journal typesetting software
What journal typesetting software has to do, what to look for when choosing it, and how an editor produces a print-ready galley without a typesetter.
Read this -
JATS XML conversion
How a Word manuscript becomes valid JATS XML your indexes will accept - what the standard asks for, and what goes wrong when XML is made by hand.
Read this -
For society journals
Run a society journal without a production department: an editor uploads the accepted paper and the issue is typeset, deposited and online the same day.
Read this
Next step
Put one manuscript through it and look at the files.
Send us your journal's details and a single accepted article. We set the account up and everything on this page is produced from that one file. The only question left is whether the galley is one you would publish, and that one you answer by looking.
